Accounting Manager
As the title suggests, we are looking for someone to help us manage our accounting.
ABOUT THE POSITION
The right fit for this role is someone who will act as the center of gravity for anything that deals with invoicing, accounts receivable, accounts payable, reports, and anything else related to our firm’s financials. We’re looking for someone with at least five years of experience, with excellent communication skills, and an ability to collaborate with a wide variety of people, including partners, project managers, clients, consultants, and vendors.
Though not required, strong candidates for this position will have experience working at similar service/creative businesses, is highly reliable, and committed to consistently meeting deadlines. Thanks to Microsoft Teams and similar technologies, the Accounting Manager can work with a hybrid/flexible schedule as required.
RESPONSIBILITIES
General Corporate Accounting and Financial Management
Prepare standard financial statements: balance sheet, income statement, cash flow statement and other reporting as requested.
Create and manage metrics to analyze and monitor the financial position of the business.
Collaborate with the Owners to prepare the annual operating budget plan and annual updates.
Perform month-end, quarter-end and year-end accounting closing activities.
Protect the firm’s assets through establishing and enforcing internal controls.
Manage cash flow, daily cash transactions, online banking activities, bank reconciliation, company credit cards, line of credit and collateral requirements.
Coordinate with outside CPA firm for annual income tax preparation.
Manage vendor records for preparation of 1099 information returns.
Assist the HR/Office Manager with payroll processing as needed.
Accounts Payable and Receivable:
Generate and send client invoices in coordination with project manager.
Record cash receipts, prepare and post daily deposits
Communicate with clients about billing discrepancies and past-due accounts.
Record and pay vendor and consultant invoices in accordance with company policy
Monitor expense account balances and transactions.
Communicate with consultants/vendors to resolve billings issues.
Review Work In Progress
Project Management Communication Responsibilities
Lead new project setup in coordination with Project Managers, maintain project number file, contractual and accounting documents in Ajera
Manage invoice review and processing with Project Managers ensuring an efficient monthly billing cycle
Collaborate with Owners to analyze job costing for labor charges, expenses, billing rates and fees. Review and reconcile project percent complete to revenue.
Assist Project Managers with financial project close-out.
Prepare Lien Waivers.
Requirement For Applicants:
Bachelor’s degree from an accredited university in Finance/Accounting
5+ years of experience working in a professional environment
OKW uses Deltek Ajera accounting and project management software. Ideal candidate will have experience in Deltek products
Ability to manage multiple tasks and responsibilities
Strong leadership and communication skills a must.
SALARY
Commensurate with experience
CONTACT TO APPLY
Please e-mail your resume including references and work samples identifying your role in each project to careers@okwarchitects.com